Data Retention

Kaunt has implemented a data retention policy to ensure that customer data is retained only as long as necessary. The policy can be configured on a per-tenant basis, allowing partners to set different retention periods for different customers. The default retention period is 2 years, but partners can choose to extend or shorten this period based on their specific needs and compliance requirements. The minimum allowed retention period is 180 days.

The data retention policy applies to invoices, postings, invoice coding proposals, attachments etc.

Calculation of retention period

The retention period is calculated from the date that the entity was created or last modified by the customer. This means that if a customer updates an invoice or posting, the retention period will be reset to the new date of modification. This ensures that customers have access to their data for as long as they need it, while also ensuring that data is not retained longer than necessary.

Data deletion process

The data deletion process is automated and occurs on a regular basis. The system will check for any data that exceeds the retention period and will delete it from the system. The deletion process is irreversible, and once data is deleted, it cannot be recovered.

Configuring data retention

Data retention policies can be configured per-tenant through the Management API. Partners can set or update retention policies using the data retention endpoints, or manage them through the Kaunt Partner Portal. The retention period is specified in ISO 8601 duration format (e.g. P2Y for 2 years, P365D for 365 days).